Start with the event
Record the exact location, activity, staff present, time, witnesses, medical response, notifications, and any equipment or condition involved.
Build the record
Potential records include nurse and incident reports, communications, supervision schedules, video, inspection, maintenance, transport, and contractor materials.
Prepare the legal questions
Ask about privacy, access, public-entity notice, education-specific procedure, and whether another organization controlled the activity or equipment.
Contact and insurance log
Keep a dated log of reports, claim numbers, requests, responses, appointments, expenses, and decisions. Distinguish what you observed from what another person said or a record states.
Use the file in a consultation
Bring the shortest accurate chronology you can prepare, the most important original records or secure copies, and three questions. A lawyer can identify gaps without requiring you to solve the legal issues first.